Privacy & Cookie Policy of Samurai at Work

This website is the property of:
Samurai at Work
Prins Boudewijnlaan 7A
2550 Kontich (Belgium)
00 32 3 205 16 90
info@samuraiatwork.com

Please read this Privacy and Cookie Policy carefully, because it contains essential information about how your personal data are processed and which cookies are used. By providing your personal data on the website and by providing personal data via the email addresses specified on this website, you declare that you have read this Privacy Policy and you expressly agree to it as well as to the processing itself.

This Privacy and Cookie Policy was last amended and revised on 17 April 2024.

Article 1 – General

1.1. Samurai at Work complies with the ‘Act of 8 December 1992 on the protection of privacy with regard to the processing of personal data’, as amended by the Act of 11 December 1998, as well as the anti-spam provisions of Book XII of the Code of Economic Law concerning the ‘law of the electronic economy’.

1.2. Samurai at Work also complies with European Regulation 2016/679 of 27 April 2016 on the protection of personal data by means of this Privacy Policy.

1.3. The party responsible for processing your personal data is Samurai at Work. If you have any questions about this policy or our privacy policy in general, you can always contact us at info@samuraiatwork.com, by post at Samurai at Work, Prins Boudewijnlaan 7A, 2550 Kontich, Belgium or by using the contact form on the website.

1.4. The term ‘Personal Data’ refers to all information about an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

Article 2 – Personal data

2.1. Personal data that you share with us:

• Category 1, without registration: your IP address, anonymous surfing behaviour and geolocation;
• Category 2: upon registration: your surname, first name and email address;
• Category 3: when subscribing to our newsletter: your surname, first name and email address;
• Category 4: via non-functional cookies and tags, namely analytical and tracking cookies as specified in Article 9;

2.2. Samurai at Work can collect data from you (Personal Data) in different ways:

• a. through the use of cookies and tags, see Article 9.
• b. during your registration and use of the website.

Article 3 – Purposes of the processing

3.1. General purposes:

Samurai at Work will only use the Personal Data collected from you for the following purposes:

• Category 1: for maintaining and improving this website and for including personal data in anonymous statistics, from which the identity of specific persons or companies cannot be determined, based on the legitimate interests of Van Dieve to continuously improve its website and services;
• Category 2: the management of your account on this website with a view to the use of our services and website, having as its legal basis the execution of an agreement that was requested by you, and, if indicated by you, also the sending of direct marketing, having as its legal basis your explicit, prior consent;
• Category 3: sending you direct marketing, newsletters, promotions and offers, based on your explicit, prior and voluntary consent;
• Category 4: tracking user behaviour with a view to improving the design and functionality of the website and the use of advertising cookies and social plug-ins, with your prior consent as the legal basis and the option to change your cookie profile at any time (see Article 9);
• Category 5: the delivery and invoicing of products/services ordered by you, with the legal basis being the provision of a product/service ordered by you from Samurai at Work, profiling, and sending direct marketing for similar Samurai at Work products or services.

3.2. Direct marketing:

The personal data will also be used for direct marketing, provided you have given additional explicit permission for this (‘opt-in’) or if you have ordered a product or service from Samurai at Work, with the aim of informing you about similar Samurai at Work products or services. You can object to receiving direct marketing at any time, without justification and free of charge, by clicking on the unsubscribe link provided at the bottom of each promotional email. You can also send us this objection via the email address info@samuraiatwork.com, by post to Samurai at Work, Prins Boudewijnlaan 7A, 2550 Kontich, Belgium or by using the contact form on the website.

3.3. Transfer to third parties:

This privacy statement relates to the transfer of personal information to third parties, in particular JamesBold.agency, which developed and maintains the website. Samurai at Work may share personal information with third parties, such as JamesBold.agency, in order to guarantee the functionality and security of the website, to offer technical support and to solve any problems with the website. These third parties have signed an agreement with Samurai at Work which contains at least the same obligations for the third party concerned as the obligations of Samurai at Work towards you. Each third party will only process those personal details that are strictly necessary to achieve the purpose of the processing.

You can request information about this transfer to third parties at any time via the email address info@samuraiatwork.com, by post to Samurai at Work, Prins Boudewijnlaan 7A, 2550 Kontich, Belgium or by using the contact form on the website. Any objection to or refusal of such transfer may mean that Samurai at Work cannot provide you with the requested product/service.

In the event of a complete or partial reorganisation or transfer of activities of Samurai at Work, whereby its business activities are reorganised, transferred or ceased, or if Samurai at Work goes bankrupt, this may mean that your data are transferred wholly or partly to new entities or third parties via whom the business activities of Samurai at Work are performed wholly or partly.

Samurai at Work will make reasonable efforts to inform you in advance of the fact that Samurai at Work discloses your details to said third party, but you also recognise that this is not technically or commercially feasible under all circumstances.

Samurai at Work will not sell, rent out, distribute or otherwise make your personal data commercially available to third parties, except as described above or with your prior consent.

3.4. Legal requirements:

In rare cases, it may occur that Samurai at Work must disclose your Personal Data pursuant to a court order or to comply with mandatory laws or regulations. Samurai at Work will make reasonable efforts to attempt to inform you in advance of this, unless this is subject to legal restrictions.

Article 4 – Duration of processing

Samurai at Work stores the personal data of users who contact us for our services for a reasonable period of time that is necessary for providing the requested services and for any follow-up after the service has been provided. This period can vary depending on the nature of the service and legal obligations, but will not be any longer than is necessary for the purposes for which the data was collected.

Article 5 – Your rights

5.1. Right of access and inspection:

You have the right to access your personal data free of charge at any time, as well as to find out how Samurai at Work uses your personal data.

5.2. Right to correction, removal and restriction:

You are free to decide whether or not to share your Personal Data with Samurai at Work. You also have the right, at any time, to ask Samurai at Work to correct, supplement or delete your Personal Data.

You acknowledge that if you choose not to share your Personal Data or ask for it to be deleted, then certain services and products may no longer be available to you.

You may also request to restrict the processing of your Personal Data.

5.3. Right of objection:

You also have the right to object to the processing of your personal data for serious and legitimate reasons.

In addition, you always have the right to object to the use of personal data for direct marketing purposes; in such a case, you do not have to provide reasons.

5.4. Right to the free transfer of data:

You have the right to obtain your Personal Data that is processed by Samurai at Work in a structured, commonly used and machine-readable format and/or transfer it to other controllers.

5.5. Right to withdraw consent:

Insofar as the processing is based on your prior consent, you have the right to withdraw that consent.

5.6. Exercising your rights:

You can exercise your rights by contacting us for this purpose, either by email to info@samuraiatwork.com, by post to Samurai at Work, Prins Boudewijnlaan 7A, 2550 Kontich, Belgium or by using the contact form on the website.

5.7. Right to file a complaint:

You have the right to file a complaint with the Belgian Commission for the Protection of Privacy (as of 25 May 2018 the Data Protection Authority), Drukpersstraat 35, 1000 Brussels, Tel +32 (0)2 274 48 00, Fax +32 (0)2 274 48 35, e-mail: commission@privacycommission.be.

This does not affect the provision for recourse to a civil court. If you suffer damages as a result of the processing of your personal data by Samurai at Work, you can file a claim for compensation.

Article 6 – Security and confidentiality

6.1. We have developed security measures that are adapted at a technical and organisational level in order to avoid the destruction, loss, falsification, alteration, unauthorised access or accidental notification to third parties of collected Personal Data, as well as to exclude any other unauthorised processing of this data.

6.2. Under no circumstances can Samurai at Work be held liable for any direct or indirect damage resulting from incorrect or unlawful use of Personal Data by a third party.

6.3. You must comply with the security regulations at all times, including by preventing any unauthorised access to your login and password. You are therefore solely responsible for the use by yourself or third parties of your computer, IP address and your identification details, as well as for their confidentiality when visiting the Samurai at Work website.

Article 7 – Access by third parties

7.1. In order to process your personal data, Samurai at Work grants its employees, subcontractors and appointees access to your personal data for the purpose of performing their duties.

7.2. We guarantee a similar level of protection by making contractual obligations similar to this Privacy Policy enforceable against these employees, subcontractors and appointees.

Article 8 – Declaration to the Privacy Commission

A declaration for the processing of personal data has been submitted to the Commission for the Protection of Privacy. You can contact this commission at any time at the following addresses:
Commission for the Protection of Privacy Drukpersstraat 35 1000 Brussels Tel +32 (0)2 274 48 00, Fax +32 (0)2 274 48 35, e-mail: commission@privacycommission.be.

Article 9 – Cookies

9.1. Wat zijn cookies?

The website www.samuraiatwork.com (hereafter referred to as the ‘website’) uses cookies and similar technologies. This cookie statement (hereafter referred to as the ‘Cookie Statement’ or the ‘Statement’) is intended to inform you, the visitor, about the use of cookies. Samurai at Work, with registered office at Binnensteenweg 160, 2530 Boechout and registered with the CBE (Crossroads Bank for Enterprises) under number 0421.435.997 (hereinafter Samurai at Work ‘we’ or ‘us’) wishes to point out to you as a visitor that you do not have to accept all cookies. Accepting them is not a condition for visiting the website. If you refuse them, there is a possibility that certain applications of our website and additional services will not function optimally, changing the user experience of the website (see also point 9.6. Disabling cookies).

9.2. Wat zijn cookies en vergelijkbare technieken?

When you visit a website or use an application (e.g. app) from Samurai at Work, files and technologies may be used that store information on your end device (PC, laptop, smartphone, tablet, etc.) or that access information already stored on your end device. The files and technologies do not contain viruses or other harmful applications. Cookies are small information files that are stored by the internet browser on your computer or mobile device when you visit a website or use a (mobile) application. They work as a kind of reminder for a website. Thanks to cookies and similar techniques, our website can easily keep track of specific information about our visitors and their surfing behaviour. Cookies can in principle be placed by Samurai at Work itself (‘first party cookies’) as well as by third parties (‘third party cookies’). Third party cookies ensure that certain data is sent to third parties through your visit to or use of the website.

Cookies are sometimes placed temporarily (‘session cookies’, which are deleted when you close the browser) and sometimes permanently (‘persistent’ cookies, which remain until they expire or until you delete them).

9.3. Personal data and its use?

In general, with regard to the collection and processing of your Personal Data and your rights in this respect, we refer to our Privacy Statement. Since some of the cookies used and/or comparable techniques, which are described below, may contain data that could directly or indirectly identify you, the following explains individually who places these cookies, for what purpose, and how long the data collected will be retained.

9.4. Which cookies does this website use?

9.4.1. Strictly necessary cookies

As the name suggests, these cookies are strictly necessary to enable you to browse the Website or to provide certain functions that you have requested.

9.4.2. Functional cookies

Functional cookies are necessary for our website to function properly. The information in question does not record specific data on individual users, but it is necessary for the useful operation of the website.

9.4.3. Analytical cookies

Analytical cookies enable us to learn more about how you as a visitor interact with and respond to the content of our website. This allows us to improve the design of our website. The information in question does not record specific data about individual users, but is used to create and analyse web statistics at an aggregate level.

9.4.4. Tracking Cookies

These cookies will outlive user sessions. When the Max-Age of a permanent cookie is set at 1 year, then within that year the initial value, included in that cookie, will be sent back to the server every time the user visits the server. This is done to store essential information, such as how the user initially came to the Website. For this reason, they are also known as tracking cookies. For example, as soon as you have chosen your preferred language, the Website will include this preference in a permanent cookie and save it on your browser. The next time you visit the Website, it will use this permanent cookie to ensure that the content is delivered in your preferred language.

9.4.5. List of cookies used

Below is a list of the main cookies we use.

9.5. Notifications and Adjustments

Samurai at Work is authorised to update this cookie policy by posting a new version on the website. In this context, it is strongly recommended to regularly consult the Website and the page displaying the cookie policy to make sure that you are aware of any changes. As soon as the new cookie policy takes effect, your consent for the use of cookies will be asked again.

9.6 Disabling cookies

It is always possible to withdraw your initial consent for the use of cookies and similar techniques on our website. This does not apply to the functional cookies that are necessary for the optimal functioning of the website.

Disabling cookies may result in certain applications of our website and additional services not functioning optimally.

9.6.1. VIA THE WEBSITE

The Samurai at Work website has a preference screen where every visitor can view his or her cookie preferences. Every visitor can view and/or change these preferences at any time by clicking on the appropriate link at the very bottom of the website.

9.6.2. VIA THE BROWSER

You can choose to disable cookies via your browser settings, under the security and privacy settings. If you continue browsing the website without changing your browser settings, we will assume that you accept the cookies from the website. You can also delete cookies by clearing your browsing history. Please note that if you refuse cookies, the user experience of the website may change.

• Cookie settings Chrome: https://support.google.com/chrome/answer/95647?hl=nl
  Cookie settings for Firefox: https://support.mozilla.org/nl/kb/cookies-in-en-uitschakelen-websites-voorkeuren
  Cookie settings for Internet Explorer: https://support.microsoft.com/nl-be/help/278835/how-to-delete-cookiefiles-in-internet-explorer
  Cookie settings Safari: Go to ‘Preferences’ > ‘Privacy’ and indicate that you want to block all cookies. On an iPad, iPhone or iPod touch, you will find the option for cookies under ‘Settings’ > ‘Safari’.

9.7. Amendments

We reserve the right to unilaterally change our Cookie Statement at any time. Each updated version will be available online and can be found on the website.

9.8. Any questions?

If you have any questions about our Cookie Policy and the answers to your questions are not listed here, you can always contact us.