A comprehensive guide for organising a safety day within your organisation.
Why organise a Safety Day?
A Safety Day is the perfect opportunity to put the spotlight on safety in a fun, interactive and educational way. These days help to raise awareness of safe behaviour, address specific safety issues and strengthen the safety culture within your organisation. But above all, you show your employees that their well-being is a real priority.
Start with the ‘Why’
Ask yourself: Why are we organising this day and what do we want to achieve?
- Are there common incidents?
- Do you see problem behaviours?
- Do employees encounter obstacles in following safety procedures?
By focusing on these questions, you can tailor the programme to your company-specific needs.
Step-by-step: How do you organise a Safety Day?
1. Determine the objective
Decide where you want to focus:
- Analyse incidents, KPIs and safety problems.
- Link your workshops to current themes such as behaviour, procedures or technology.
- Introduce lessons learned and make safety tangible through practical examples.
Tip: Start the day with a plenary session led by management. This emphasises the importance of the day and recognises the efforts of your employees.
2. Choose the right format
The format in which you organise your workshops is crucial for engagement and impact. Consider:
- Interactive methods: choose practical exercises, simulations and team building.
- Competitive elements: introduce small challenges or games in teams.
- Workshops per department or mixed teams: both approaches have their advantages.
Tip: Safety should be fun! Add a ‘fun element’ such as games, demonstrations or surprising activities.
3. Location and timing
- Location: decide whether to organise the day internally or choose an external location. Take the atmosphere, logistics and budget into account.
- Timing: plan your Safety Day at a suitable time, such as:
- Winter weeks
- International Safety Day
Tip: Evaluate previous editions to determine the ideal location and timing.
4. Work with the right partners
Organising a successful Safety Day requires teamwork:
- Internal teams: HR, prevention advisors, management and communications departments.
- External partners: trainers, suppliers, insurance companies and consultants can provide valuable workshops.
Tip: Samurai at Work offers interactive workshops and creative concepts to make a safety culture tangible.
5. Start on time and make a plan
Good preparation is half the work.
- Set up a work group and define clear roles.
- Determine your goals and the impact you want to make.
- Work with a clear timeline: catering, first aid stations, logistics and evaluation.
Tip: Designate a Single Point of Contact (SPOC) for overview and coordination.
Evaluation: Did you achieve your goal?
Conclude your Safety Day with a moment of reflection:
- Ask employees for feedback via short surveys or discussions.
- Evaluate with your work group whether the objectives were achieved.
- Discuss possible next steps to further strengthen safety.
Conclusion
A successful Safety Day combines education, involvement and fun. It is the best way to strengthen the safety culture in a positive way and to actively involve employees.
Be inspired and turn your Safety Day into an unforgettable experience!
Would you like help organising a Safety Day? Contact a specialist, such as Samurai at Work, who can support you with workshops and creative ideas.
